Dedicated to improving the oral health of children in the UK Patients & Parents
Dedicated to improving the oral health of children in the UK Patients & Parents

Privacy Notice

British Society of Paediatric Dentistry Privacy Notice

Effective Date: 2nd March 2022.

Our contact details

Name: British Society of Paediatric Dentistry
Address: c/o The Faculty of Dental Surgery The Royal College of Surgeons of England 38-43 Lincoln’s Inn Fields London WC2A 3PE
Phone Number: 020 7869 6540
E-mail: administrator@bspd.co.uk

Definitions
'We' / 'Us' means the British Society of Paediatric Dentistry (the Society)

Summary

Please read this Privacy Notice carefully – it describes why and how we collect and use personal data and provides information about your rights. It applies to personal data provided to us, both by individuals themselves or by third parties.

This Privacy Notice sets out the Society’s obligations regarding the collection, processing, transfer and storage of personal data, in compliance with the General Data Protection Regulation UK (GDPRUK).

The type of personal information we collect

We currently collect and process the following information:

  • Personal identifiers, contacts and characteristics (for example, name and contact details).
  • Work identifiers and contacts details.
  • Personal bank details.

Special Categories of personal data we may process include (should members or prospective members choose to provide them):

  • Race or ethnicity.
  • Physical or mental health
  • Sexual orientation
  • Gender

How we receive the personal information and why we keep it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • To maintain the society’s membership records.
  • To maintain contact details to ensure you receive your copy of the International Journal of Paediatric Dentistry.
  • Your agreed Direct Debit for the Society subscription payment.

How we receive the special categories of personal information and why we keep it

The special personal information we process is provided to us directly by members or prospective members voluntarily for the following reason:

  • Help us ensure that the Society reflects and attracts the professionals we represent and the patients we treat.

We also receive personal information indirectly, from the following sources in the following scenarios:

  • The Publisher of the International Journal of Paediatric Dentistry is John Wiley & Sons. The Society sometimes receives your personal information from the Publisher (such as your contact details) if you have updated them directly with the Publisher.
  • The conference organiser. The Society receives personal data of members and non-members who attend the annual scientific conference.

We use the data that they have given us in order to maintain our membership records and check the status of members’ subscriptions.

Sharing your Information

We share your personal information with:

  • The Publisher of the International Journal of Paediatric Dentistry; John Wiley & Sons.
  • The Society’s conference organiser.
  • The Royal College of Surgeons of England, who provide administrative and secretariat support to the Society.
  • Dataware Consultancy Centre Limited, the provider of the Society’s electronic database and its website host.
  • The Society’s media advisor(s).

The Society shares members’ information to ensure that they receive the benefits of their membership.

Processing special category personal information

Any special category data members or prospective members have shared with the Society is processed anonymously.

Bases for processing personal information

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You have given us your consent for processing your personal data. You are able to remove your consent at any time. You can do this by contacting administrator@bspd.co.uk.

(b) We have a legitimate interest. The processing of your personal data may be necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or by fundamental rights and freedoms which require protection of personal data.

How we store your personal information

The Society takes the security of your personal information very seriously and have appropriate technical and administrative procedures in place to help protect your personal information from unauthorised access, use or disclosure as required by law.

The Society’s encrypted database is stored via a two factor authentication process using an encrypted server hosted by The Royal College of Surgeons of England.

We keep members’ personal data to maintain the historical records of the Society. We do not routinely dispose of your information. Should you wish for your data to be erased, please contact administrator@bspd.co.uk.

Cookies

What do I need to know about cookies?

Cookies are small pieces of data that are downloaded to your computer or mobile device when you visit a website or application

What cookies does the Society use?

We only use strictly necessary cookies to enable you to browse around our website and use its features.

.DOTNETNUKE
This is used to keep track of the logged in user.

dnn_IsMobile
Determines if the site is running in mobile mode.

LastPageId
Created and used by the CMS to determine previous page.

language
Tracks the selected language of the user.

.ASPXANONYMOUS
This is automatically created by asp.net anonymous authentication.

ASP.NET_SessionId
This is automatically created by asp.net and it identifies the current session.

__RequestVerificationToken
Used by the framework to help prevent cross-site scripting attacks.

cookieconsent_dismissed
Used to record if the cookie consent message has been dismissed.

_gat_gtag_UA_17358608_1
_ga
_gid
These are used by Google Tag Manager and Google Analytics.

Changes to this Privacy Notice

If we change this privacy notice, we will post the revised privacy notice on our website with an updated effective date. If we make significant changes to the privacy notice, we may also notify you by other means such as sending an email or letter.

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us if you wish to make a request:

Name: British Society of Paediatric Dentistry
Address: c/o The Faculty of Dental Surgery The Royal College of Surgeons of England 38-43 Lincoln’s Inn Fields London WC2A 3PE
Phone Number: 020 7869 6540
E-mail: administrator@bspd.co.uk

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at the preceding address. 

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk